NOW HIRING: Development & Community Engagement Administrator

 


Role: Development & Community Engagement Administrator

Position Type: Permanent Full Time

Location: Regina

Department: Fundraising & Marketing

Reports To: Director of Development & Community Engagement

Date Reviewed: June 28, 2024


Job Description and Summary:

The Globe Theatre’s mission is to entertain, educate and engage in the art of professional theatre through producing high quality performances, providing theatre education and serving as a valuable part of the Regina community. The Development & Community Engagement Administrator will be particularly linked to that mission- ensuring that stakeholder communication and administrative practices are focused through the lens of our mission.

The Development & Community Engagement Administrator is responsible for the day-to-day implementation of Globe Theatre’s stewardship and donor fulfillment. They will manage the department schedules and work closely with the Director of Development & Community Engagement on relationship building and management. They will take and file meeting notes, manage spreadsheets and databases, copy edit and proof digital and physical donor materials, and track communications. They will work closely with our Accounting Clerk, and Communications & Development Manager.

The Development & Community Engagement Administrator will be responsible for maintaining good relationships with prospective donors and clients across multiple sectors, updating databases, spearheading stewardship & fulfillment, and ensuring deadlines are met. They will also work with the Director of Development & Community Engagement on programming community engagement events and managing the administrative aspects of this work.

You will need the following skills to be successful: time management, oral and written communication, scheduling, discretion, spreadsheet and database proficiency, and creativity. Additionally, you should possess: a passion for non-profits/the arts, attention to detail, best practices donor communications, a desire to work in a collaborative environment, and the ability to prioritize competing deadlines.

Your time will be split between development and community engagement duties and will fluctuate but generally look like: 70% development/30% community engagement activities. This job requires some evening and weekend work with schedules fluctuating around showtimes and events. It is a requirement that you see every show in our season and it is encouraged to see the productions multiple times.


Roles & Responsibilities

Internal

  • Track work plans for shared projects with department staff
  • Support in copy writing for internal messaging around donor policies, procedures and handbooks
  • Create timelines and deadlines for approval processes with the Director of Development &
  • Community Engagement, AD and ED to ensure proper sign off on donor materials
  • Further establish transparent communication practices with donors, sponsors, and funders
  • Planning and managing administrative side of community engagement events

Operational Fundraising

  • Assist the Director of Development & Community Engagement in grant writing for operational funding
  • Update key tracking devices for operational funding partnerships
  • Proof and edit proposals for funding or sponsorships for season programming and performances
  • Prepare weekly reporting metrics including revenue pacing slides to report to your supervisor and inform the team about marketing and fundraising updates
  • Manage day-to-day stewardship processes for all operational donors
  • Support all operational fundraising announcements or stewardship events
  • Write and manage the sending/receiving of agreements for sponsorship
  • Track all prospects, pending proposals, and agreements
  • Filing and share drive organization
  • Support in gathering prospective donor information and researching potential funding opportunities
  • Manage calendar of deliverables deadlines for operational and capital grants
  • Assist in gathering information and creating follow up reports for operational and capital donors
  • Assist the Director of Development & Community Engagement as needed with items such as email management, drafting corporate proposals, board reports and overall organization
  • Assist in managing stewardship program tracking and keeping department teammates on track to complete tasks

Capital Fundraising

  • Oversee the stewardship processes for all capital donors
  • Oversee all tracking devices for capital funding partnerships
  • Support capital fundraising campaigns
  • Support any campaign announcements or stewardship events
  • Support with the editing/formatting of donor agreementsCompetencies
  • Strong oral and written skills with experience in copy editing
  • Proven ability to write, proofread, review and edit communications
  • Experience using Microsoft Office Suite
  • Knowledge and understanding of the fundamentals of digital communications
  • Exceptional time management skills with the ability to meet tight deadlines in a fast-paced work environment
  • Strong presentation skills and ability to tell a meaningful story
  • Relationship building and stewardship

To Apply

The deadline to apply for this position is end of day July 14, 2024.

While this position offers some possibilities for remote work, this role should be considered in-office and is open to applicants based in Regina and the surrounding area.

Only applicants selected for an interview will be contacted. Should you be offered an interview, you will be sent a list of interview questions in advance.

Please send your resume and a cover letter or introductory video (1 minute) outlining your interest and suitability for the role to resumes@globetheatrelive.com along with any accessibility accommodations you require should you be selected for an interview.

Please send your resume, and cover letter if applicable, in .pdf format. If sending a video file, please include it in your email as an unlisted YouTube link or attach it in .mp4 format.

© The Globe Theatre 2024 | Made with ♥ by StratLab Globe Theatre is located on Treaty 4 territory, the traditional lands of the nêhiyawak, Anihšināpēk, Dakota, Nakoda, Lakota, and the homeland of the Métis/Michif Nation.